"To engage in activity that supports community
that nurtures and sustains the environment we live in, and that leaves
a lasting legacy for the generations of people that follow us."
Project funding is available for individuals and groups who are members
of the ECA. If you want to do a project that benefits
the community, please complete this
form for application.
There are also printed forms at the bulletin board near the dock.
Living in Eastbourne by
15 July 2006
EASTBOURNE COMMUNITY ASSOCIATION AGM
OF THE ANNUAL GENERAL MEETING OF THE EASTBOURNE COMMUNITY ASSOCIATION
HELD AT THE WATER LOT, EASTBOURNE, KEATS ISLAND ON SATURDAY, JULY 15,
2006 AT 11:00 A.M.
following members of the Executive were present at the meeting:
were approximately 26 people (22 members and guests) present at the
meeting. Eight members were represented by proxy at the meeting.
Rogers chaired the meeting and Patty Wiese was the recording
opened the meeting by introducing those directors in attendance and
introducing Kim Benson from Islands Trust and Scott Benson of WDS
Contracting who were present, by invitation, as guests at the
by Dan Rogers to amend the agenda to add a motion to amend the
Constitution to allow the owners of the 10-acre lots to join the ECA.
Moved, seconded and carried, the agenda for the annual general
meeting, as amended, was approved.
Minutes of the
Annual General Meeting held July 9, 2005
seconded and carried, the minutes for the annual general meeting held
July 9, 2005 were approved as recorded.
reported the ECA has 40 paid-up-members to date, membership dues for
2006 being $50, discounted to $25 for seniors.
Amendment to the Constitution
explained that, historically, because the major focus of the ECA was
with respect to issues that did not directly affect the 10-acre lots
(eg. the water system), the owners of the 10-acre lots were not
included in the Constitution for entitlement to membership. As the
focus of the ECA has now changed to issues that are common with
owners of 10-acre lots (i.e. roads, the wharf, emergency response,
etc.), that of being a general voice of the community at large, the
Executive felt that some 10-acre lot owners may wish to join the ECA.
by the Executive, seconded and carried, membership in the Eastbourne
Community Association shall be open to all persons who are registered
owners of property in the Eastbourne Subdivision or the 10-acre
subdivision surrounding the “Horseshoe Park” (District Lots 1593,
1594, 1595 & 6729, Group W New Westminster District).
of the financial statements for the year ended May 31, 2006
were made available. Pat Dornan, Treasurer of the ECA, gave a brief
review of the major expenditures for the year, pointing out that
insurance premiums again form the largest expense, and will continue
to do so going forward. Pat pointed out for those present the
storage shed that is being build on the water lot by volunteers for
storage of the ECA’s tables, chairs and CPR dummies, which was the
major project funded by the ECA during the past financial year. Pat
added that the Executive is always open to requests for funding of
projects that contribute to the community (eg. re-building the stairs
to Maple Beach). Dan added that the ECA is running a deficit of
approximately $1,500 per year, due primarily to insurance premiums
including director and officer liability insurance of approximately
$900 per year, and liability insurance covering the “goat trail”,
which is the only property which the ECA now owns, and liability
insurance on the stairs to various of the beaches in Eastbourne which
the ECA originally funded construction of, for aggregate insurance
premiums of approximately $2,300 to $2,500 per year. Pat advised
that the ECA needs approximately 20 new members in order to break
even on an annual basis and added that, as there have been no fund
raising functions over the last several years, there are no
additional sources of income for the ECA over and above membership
copy of the financial statements for the year ended May 31, 2006 are
attached to these minutes.
seconded and carried the financial statements for the year ended May
31, 2006 were approved as presented.
Waiver of Appointment of Auditor
seconded and carried, it was resolved that the appointment of an
auditor be waived.
Roads, Docks and
Water – Updates and Discussion
thanked Glen Young and John Lowe (both in absentia) for their efforts
as the Road Committee; John Lowe and Rob Pitman as the Dock
Committee; and John Lowe and Rob Pitman, together with Scott Benson,
as the Water Committee, who take responsibility for day-to-day
contact and liaison with, and representing the interests of
Eastbourne residents, with various governments and agencies.
advised that condition of the roads on Keats Island were the most
pressing issue currently and over the past year, reporting that John
and Glen met recently with representatives from the SCRD, the Islands
Trust and the Province and Capilano Highway Services, the company who
holds the road maintenance contract for the Provincial government.
However, despite their efforts and efforts from others, they have
been unable to get any improvement to the condition of the roads. Dan
explained that approximately one-half of the roads on Keats
Island are the responsibility of the Provincial government, who
contract to Capilano Highway Services the responsibility for repair
and maintenance (but not upgrading). Dan encouraged everyone to call
and/or write letters to those responsible to complain about the poor
conditions and low priority given to the roads on Keats Island, given
the taxes we pay. The individuals responsible for roads on Keats
Area Manager, Roads/Sunshine
Sechelt, British Columbia V0N
Telephone No. (604) 740-8985
Facsimile No. (604)
Capilano Highway Services Company
118 Bridge Road
West Vancouver V7P
Telephone No. (604) 983-2411
Facsimile No. (604)
Benson added that there is no specific amount allocated to Keats
Island for road maintenance and that the Island is near last on the
list of priorities, adding that the Islands Trust has been working
with the Area Manager to try and get moved up in priority, but to no
avail. Kim advised that the Islands Trust would be writing to the
next higher level of authority and has also been in touch with our
MLA, Nicholas Simons. General discussion ensued and Dan again
encouraged everyone to get involved by calling or writing to
complain, in an effort to get some attention, or by joining John and
Glen on the Road Committee. Kim said she would ensure Dan receives a
copy of the letter from the Islands Trust once it is sent, so that it
is available for Dan to circulate to those interested. Discussion
continued with members expressing concern about no road maintenance
for tax dollars paid and safety issues vis-à-vis access to the
dock. Kim advised that there was no direct line item on the tax levy
that goes to road maintenance and that those monies go into general
revenue. Scott Benson added that the arrangement with the prior
contractor, Emcon, worked very well, whereby they used Island
contractors, who were familiar with the problem areas and were able
to repair the roads in those areas of concern before they became huge
problems, for road maintenance on an informal basis. Since Capilano
Road Services has had the contract (the last two or three years),
this has not been the case and the roads on Keats Island have
basically been ignored.
by Mel Lehan and, following general discussion where two members
present voiced disagreement, seconded and carried, the ECA Executive
was asked to encourage those negotiating the contract to use local
contractors as part of any contract that is entered into in the
future, as a solution to the existing problem regarding no road
called on Rob Pitman for a dock and water system report. Rob
reported that he and John Lowe continue to participate in
approximately one conference call a month with representatives of the
SCRD with respect to dock and water system issues and, from that,
have established a good working relationship with the SCRD
representatives. Rob stated that the Eastbourne water system is one
that everyone can be proud of and recapped the current system
parameters: i) the SCRD is responsible for potable water to the
black boxes, each of which contain a meter and a restrictor valve;
and ii) residents are responsible to get water to their storage tanks
from the black box. Rob encouraged everyone to keep an eye out for
wet spots indicating possible leaks in the lines, as a quickly caught
leak can save gallons in wasted water. The telephone number to call
to report water system problems has not changed and is (604)
reported that every year the SCRD designates a section of water lines
for upgrade/conversion to 2” buried lines. This coming year it is
a section of Park Lane and a section from the water lot north to the
corner where there have been some problems. Rob advised that John
Lowe is also trying to ensure that when the roads are dug up for this
upgrade that they are put back in better shape than before and, with
roads that have to date been dug up for the water line upgrade, this
has been the result.
further reported that the drilled well is fully integrated into the
system. The SCRD is working on shut-off procedures for residents
when they leave the Island and these will be provided to residents by
the SCRD once finalized. Rob also advised that the ECA has purchased
a chlorine kit that ECA members can use for free to test the quality
of their stored water. The kit is held by Maureen Forscutt, who
people can contact to borrow the kit and for a brief lesson on its
use. Rob reported that the SCRD is looking to meter water usage in
the future so that those who use more water than an allotted amount
will be charged for it. Rob advised that Scott Benson would be happy
to give anyone who wished a tour of the water system after the
meeting. Scott reminded everyone that, despite the success of the
water system to date, everyone should continue to be conscious and
cautious of water use, and to follow the same conservation measures
that have always been encouraged, especially during the remaining
Mcllveen congratulated the SCRD with their toilet replacement
program, saying he understood approximately 20 toilets in Eastbourne
had been replaced, and encouraged the SCRD to make the offer on an
annual basis going forward.
Pitman, on behalf of the Dock Committee, reviewed the improvements
that had been made in the past year to the Eastbourne public wharf,
including widening of the pier, new tie rails, bumpers, covers for
the chain plates and raising of the float. Rob advised that the one
remaining item left to be done is construction of a bus-stop like
shelter at the top of ramp to provide shelter from rain, while still
allowing room to turn a golf cart around.
raised the issue of continued erosion to the dock footings from
drainage off of the road and encouraged everyone to continue to
belong to the ECA as it is a valuable voice for the community in
continuing efforts to improve infrastructure on the Island for the
benefit of everyone – the wharf improvements being one example.
Everyone uses the wharf, whether they own a boat or not and whether
they belong to the ECA or not.
with the assistance of Kim Benson, gave a brief review of the
six-year process of divestiture that went on when the SCRD took over
a number of public wharfs from the government and the fact that a
five-year wharf study is currently underway to determine usage, fees,
etc., with no guarantee that the SCRD will continue to take
responsibility for, among others, the two public wharfs on Keats
Island. The Keats Landing wharf involves many groups and is
complicated. Kim advised that there was an issue with the giving of
a consent to the water lease for the Keats Landing wharf by the
up-land owners, which consent is required in order to renew the water
lease, without which, there will be no wharf and the SCRD could
remove the structure. Kim was unsure of the current status of this
issue or what the end result will be. Dan advised that the major
focus from Eastbourne’s perspective, and an issue that the ECA will
continue to monitor, is that the SCRD continue to maintain the Keats
Landing dock and that Eastbourne residents have continued access.
you to Rob and John for taking on the responsibility to manufacture
and install the covers over the chain plates on the float.
remind your neighbours that if they use a community wheelbarrow to
carry goods to their property to please return the wheelbarrows to
the dock as the wheelbarrows are there for everyone to use.
Benson gave a report on current issues being dealt with by the
Islands Trust including housekeeping items relating to the By-laws
and definitions therein dealing with saw milling, temporary use
permits, commercial rental properties, trailers, retaining walls,
etc., and the impact of same on neighbours. A major issue facing
Keats Island is land use at the Keats Camp, a proposed land
subdivision application (which in its current form has been rejected
by the authorities) and the need to address public access to Sandy
Beach and a conservation area at Salmon Rock as part of any
subdivision plan for that area. Kim advised that the big issue is
the number of people planned for Keats Camp and the ability of Keats
Island infrastructure to absorb the numbers (450 people suggested in
the future). Kim said that the Trust Committee was trying to get a
handle on the status of the situation, offering that minutes,
agendas, etc. relating to the issue were available at the Islands
Trust web site.
stated that the ECA needs new members and people prepared to be
involved on the Executive, if the ECA is to continue as a point of
contact between the community and the various government
organizations. Volunteers to be on the ECA Executive for the ensuing
thanked the ECA Executive for their time over the last year and for
volunteering for another year.
Derreth thanked Steve Procyk for printing the Tidelines again
for a fraction of the cost, and to Ian Price who has been handling
advertising coordination and mailing, adding that he was not sure if
Ian was going to continue with this. Reinhart advised that it was
the plan for the future to continue with one publication per year, in
May, at the beginning of the summer cottage season; and he encouraged
people to send in contributions and/or write letters to the editor.
asked those who wished to continue to receive the Tidelines to
return the insert that was included with the latest Tidelines
issue, so that the mailing list, which is getting quite large and
expensive to mail to, can be shorted to include only those who wish
to continue to receive the publication.
also thanked Reinhart, Steve and Ian (in absentia) for their efforts
in creating and maintaining a wonderful publication.
thanked Sharon Romanovich (in absentia) for continuing as liaison
with BC Ferries and for once again organizing garbage bins, which are
scheduled for Saturday July 29th.
thanked Rob and George Pitman (in absentia), Steve Procyk and Pat
Dornan for their efforts in constructing the storage shed for the ECA
assets; to Scott Benson for assisting with transport of some of the
materials on his barge at no charge; and to Brent McIlveen for
Response on Keats Island
Pederson gave a presentation on the emergency response booklet she is
developing to assist the police, 911 and other emergency response
agencies to identify and locate incident sites on Keats Island. Joan
reported that, through the ECA, a grant application had been made to,
and $3,000 has been received from, the SCRD to cover the costs of
publishing the Emergency Response manual. Joan said she was in need
of good maps of the Island, if anyone has any, and would appreciate
any help or feedback anyone has on the information in the manual so
far. The next step is to replicate the information Joan has gathered
for the Eastbourne area with details from the other communities on
being no further business, MOVED, the meeting terminated at
approximately 1:00 p.m.
you like East Beach?
Would you go there more often if steps were built? Would you feel a
lot safer? Do more picnicking and pebble gazing?
about all you boat
moorers? Easier access to haul all your stuff.
forming an informal
group of people who have expertise in engineering, design, material
estimating, building etc. The time commitment would be minimal. One
or two meetings at Keats.
goal is to come up
with a plan to submit to the ECA. The ECA has indicated that funding
is available for materials.
will be circulating this
memo to as many people in the East Beach area as possible. And at the
annual general meeting.
now accepting any
and all suggestions, designs etc, Please put the word out.
answers, design to Helen Westerberg Helen_westerberg@telus.net
a note at the cabin
or call me at 604-929-4934.
15 July 05
MINUTES OF THE ANNUAL
OF THE EASTBOURNE COMMUNITY ASSOCIATION HELD ON THE FRONT LAWN OF THE
BLUE DOLPHIN INN, EASTBOURNE, KEATS ISLAND ON SATURDAY, JULY 9, 2005
AT 11:00 A.M.
The following members of the
were present at the meeting:
Other Executive members
attend were Neil Turkington, Ken Elphick, Michelle Sarich and Ian
Price. There were approximately 30 people (23 members and guests)
present at the meeting. Five members were represented by proxy at
Dan Rogers chaired the
Patty Wiese was the recording secretary.
Dan opened the meeting by
those directors in attendance and introducing Brad Zallis, Staff
Sergeant from the Sechelt/Gibsons RCMP Detachment, Kim Benson from
Islands Trust and Scott Benson of WDS Contracting who were present,
by invitation, as guests at the meeting.
MOVED, the agenda for the
general meeting was approved.
Minutes of the Annual
General Meeting held August 7, 2004
MOVED, the minutes for the
general meeting held August 7, 2004 were approved as recorded.
Dan reported the ECA has 41
paid-up-members to date, membership dues for 2005 being $50,
discounted to $25 for seniors.
of the financial statements for the year ended May 31, 2005
were made available. Dan gave a brief review of the balance sheet and
income statement. At year end, the ECA had assets of $27,955,
$25,435 of which is cash held in investment certificates, and no
liabilities. Membership fee income for the year ended May 31, 2005
was $2,271 with $47 raised through interest and miscellaneous income;
expenses of $4,927 (including $553 to fund special projects, $963 for
accounting services, office and miscellaneous expenses and $2,929 for
insurance) resulting in a net deficit of ($2,609). Dan pointed out
that liability insurance on the property owned by the Association,
stairs to the beach that the ECA original funded, and director and
officer liability insurance significantly exceeded membership fees
for the current year ended. Less expensive insurance is being
investigated. The year end statements did not reflect all of the 2005
membership fees paid to date, as a number of members paid their 2005
fees at the meeting.
A copy of the financial
the year ended May 31, 2005 are attached to these minutes.
MOVED, the financial
statements for the
year ended May 31, 2005 were approved as presented.
Waiver of Appointment of Auditor
MOVED, it was resolved that
appointment of an auditor be waived.
Dan called on Rob Pitman,
with John Low, continue to serve as Eastbourne’s liaison with, and
to communicate community issues and concerns to, the SCRD on the
water system and thanked them for all of the hard work they have done
and the contributions they have made over the years.
Rob reported that he and
John were very
pleased with the progress on the water system. One-third of the
lines have been replaced with buried with 2” quality material
Scott Benson of WDS
that the three surface wells were currently completely full and the
one year old drilled well was not being used at the moment. The
drilled well is of proper quality and quantity to trade for the old
West Beach surface well as a permanent, reliable water source. Scott
reported that treatment capacity needs to be upgraded to meet
high-volume use periods and the SCRD is looking for a solution. Scott
emphasized that everyone should continue to be conscious and
cautious of water use, and to follow the same conservation
measures that have always been encouraged.
Dan again thanked Rob and
their time, efforts and contributions on behalf of the community.
Rob Pitman reported that
to the float are nearing completion: the float has been raised to
18” from 12” off the water, permanent rails are to be installed
shortly; the end of the pier has been widened to accommodate golf
cart access and a metal plate has been installed at the top of the
ramp to assist access. The SCRD estimates it will cost $9,000 to
paint the dock and is exploring the option of replacing the dock with
treated lumber versus painting.
Don Livingston asked if a
roof could be
installed on the dock to protect passengers from the rain. Dan and
Scott Benson speculated that the SCRC would likely not object to such
an installation if safety concerns were addressed, but would likely
not pay for it. Dan encouraged members of the community to submit a
volunteer proposal for funding such a project to the ECA.
Dan added that he would also
propose the SCRD build a dingy float next to the main float to deal
with safety concerns of having so many dingies on the float.
On behalf of the community,
John Low (in absentia) for his efforts as a motivator to have the
dock repaired and advised that John would be the Keats representative
on a new dock committee being formed amongst the islands for the
purpose of liasing with the SCRD; and encouraged everyone to continue
to make their concerns known to the SCRD, who have responsibility for
the dock. Kim Benson reiterated Dan’s comments about continue to
voice concerns to the proper authorities.
General discussion ensued
conditions of the roads in Eastbourne and the need for more regular
road maintenance; Kim Benson reporting her understanding that annual
road maintenance is planned to be done by the contractor next week
(although this promise has been made before with no result). Kim
Benson stated that the road to the Eastbourne wharf is unsafe due to
erosion and both the road and the bank and that the SCRD is
discussing options for its repair. Options being discussed: concrete
for the road with a curb and rail at the bank side, with a
“green” solution to help reinforce the bank. Kim advised that if
the ECA members were prepared to offer financial assistance, an
approach could be made to the SCRD for partnering with the Department
of Transportation to complete the work. Rob Pitman said Steve Lee of
the SCRD had indicated that if the ECA were prepared to be
financially involved in the solution, it would kick-start the
process. General discussion ensued, with the general concensus of
those present being that the ECA should offer some financial
assistance, possibly to cover the “green” solution for the bank,
depending on an estimate of the costs.
Rob Pitman, John Low (in
Glen Young volunteered to work on the road to the wharf solution.
Kim Benson reported that the
issue of the Tidelines was July 1995, making this the 20th
edition (possibly minus 1 missed edition) and the 10th
anniversary of a very worthwhile and valuable community publication.
Reinhart added he is currently working on the 2005 Summer edition,
but expressed his disappointment with the lack of
involvement/contributions from the community. Dan thanked and a
round of applause was given to Reinhart for his hard work and time
contributed to the Tidelines.
Dan also thanked Ian Price
absentia) for his efforts in creating and maintaining a wonderful web
site, which is a valuable resource for maps, information, etc.
Thank you to Sharon
Romanovich for once
again organizing garbage bins for next weekend, Saturday July 16th
(8:00 a.m. to 6:00 p.m.) and Sunday the 17th (8:00 a.m. to
4:00 p.m.). This year, no propane bottles, gyproc, or roofing
Storage Shed for ECA
Brent Mcllveen led a general
on building a storage shed to house ECA assets (tables, chairs and
fire equipment). Brent, Rob Pitman, Steve Procyk (in absentia) and
Pat Dornan volunteered to work on such a project.
Dan stated that the ECA
members and people prepared to be involved on the Executive, if the
ECA is to continue as a point of contact between the community and
the various government organizations that are responsible for
services on Keats Island. General discussion. Dan volunteered to
stay on for another year, as did Debbie Crump. Dan is not sure if
either Michelle or Neil will stay on the Executive for another year.
Volunteers to be on the ECA Executive for the ensuing year were:
Barbara Lehan, Don Livingston and Pat Dornan. Dan thanked everyone
The ECA Executive for the
Brad Zallis, Staff Sergeant
Gibsons/Sechelt RCMP detachment addressed the meeting regarding
security, policing, vehicle licensing and other legal issues on the
islands, explaining logistics of response time, manpower and other
restrictions to regular visits, etc. General discussion ensued
throughout, with questions being openly responded to. Sgt. Zallis
explained that one of the biggest problems in attending a call on the
islands is locating homes where incidents occur, with the request
that, if someone calls in either a 911 emergency or a routine
complaint, to have patience with the RCMP and ECom staff and give
explicit directions and leave a cell phone or other readily available
access telephone number. He also encouraged people to continue to
voice concerns and complaints, which he would endeavour to have
adequately responded to, emphasizing that people do not have to wait
for an organized meeting in order to express concerns or issues.
Joan Pederson gave a
the emergency response booklet she is developing to assist the
police, 911 and other emergency response agencies to identify and
locate incident sites on Keats Island. Joan asked for volunteers to
assist in a number of areas including: taking photos of access sites
(docks, etc.) from the water, creating a GPS location log,
identifying helicopter landing sites, being contact people for
Eastbourne, etc. Joan is endeavouring to get the Eastbourne section
of the booklet set up so it can then be passed on to community
associations in other areas of the Island for them to complete their
areas. General discussion ensued through the presentation, including
concerns expressed about security issues of publishing coordinates,
contact numbers and other personal identification information –
everyone was assured that there would only be four or five names and
a cell or home phone number for the area contact people, so that
emergency response representatives had someone to contact for
directions, etc. The suggestion was made that a tour be organized
for emergency response representatives so that they can become more
familiar with the Island communities.
Joan also advised that the
ECA owns 9
Annie dolls, which are available for CPR training purposes on Keats
and Gambier Islands.
Brent Mcllveen and Sharon
volunteered to be contact people for the Eastbourne section of the
booklet; Reinhart volunteered to take pictures from the water and
Jean Procyk volunteered Steve (in absentia) to also take pictures
from the water.
Dan stated that response
volunteers prepared to be trained in first aid for first responders
to emergency situations has been under-whelming and encouraged
everyone to re-think about whether they would be prepared to get
involved. The reality is that we are on our own for at least the
first hour of any emergency situation, before professional help
With thanks to Glen Young
it, Dan reported on the Gambier Fire Equipment Group and how Gambier
Island is dealing with organizing for protection from fires, and that
group’s willingness to help Eastbourne set up a fire equipment
group. The key is that the fire equipment group is not related to an
association or society and operates based on a disclaimer that it is
a group of neighbours who have come together for the purposes of
acquiring and training in the use of fire equipment A copy of the
Gambier Fire Equipment Group Newsletter is available for viewing at
the bulletin board – Dan encouraged everyone to think about doing
something like this in Eastbourne and encouraged a volunteer group to
form to organize it.
General discussion ensued on
stop people from having fires during the high risk season of
mid-April to mid-October. Reinhart and Dan volunteered to
investigate whether or not there is a governmental or official agency
issued fire ban so that signs can be put up.
Kim Benson gave a report on
activities and current issues with the Islands Trust including
postponed public hearings because of revisions being made to zoning
bylaws for the Keats Landing subdivision. Kim asked that anyone
wanting to be on her regular e-mail list should send an e-mail
address to her at “firstname.lastname@example.org”. General discussion
ensued on availability of public parking at Keats Landing and
maintenance issues surrounding such public land availability. Further
information is available at the Islands Trust website: www.islandstrust.bc.ca/gambier/studies.
There being no further
the meeting terminated at approximately 1:45 p.m.
Dan closed the meeting by
those present for attending and thanking Rob Willemsen for
volunteering his front yard to host the meeting.
Eastbourne Community Association Members
Subject: Forthcoming Annual General Meeting
to one and all. Please note that our next annual general meeting
will be the following:
2005 - Lawn of the “Blue Dolphin Inn” across from the Bus Stop/
PNE Home, next to Ken/Joan Pedersens or another location to be
posted. Rain Date is July 16th, same time.
11 AM - 1PM
The theme of this meeting
is “ Emergency Services” on Keats. We expect to have
representatives of the RCMP and the SCRD present as well as a
discussion about fire response options.
please also find the following:
Invoice for ECA
membership for this coming year.
2 proxies – each
member to do separate proxy (2 per membership).
ECA Report of the
have mailed this package out to members only and we encourage you to
support the importance of the ECA to non members.
to see you at our annual general meeting on July 9th, 2005.
Annual General Meeting
July 9, 2005
opens 10:30 AM
11 AM - Call to Order
1. Approval of
2. Approval of
Minutes and Questions arising.
Motion - to
approve Financial Statements as presented. Motion - to
with Audit of Financial Statements 5. Roads, Docks
and Water -
Update and Discussion
6. Tide Lines and
7. New Executive
Keats Island - RCMP, SCRD and other invited guests
B) First Responders
and Emergency Contact List
9. Other Business
AND/OR PROXY USE
VOTING AT ECA MEETINGS
be in good
standing (i.e. must have paid annual membership fee for the current
year) in order to vote at meetings. Voting cards will be issued to
paid up members at the meeting (if required).
you own one or several parcels of land within Eastbourne, the maximum
votes that may be cast concerning that ownership is two. As a
registered owner of your property you are entitled to one vote; your
spouse (or common law partner) is also entitled to one vote. In the
case of co-ownership of property, two owners are entitled to one vote
each. This basic by-law is contained within the ECA constitution.
USE OF PROXY
VOTE AT ECA
are unable to attend a meeting you may appoint a proxy by completing
and signing the attached proxy form. You may appoint the individuals
set out in the proxy form or you may cross out those names and fill
in the name of another person to represent you at the meeting. The
proxy may be delivered at the time of the meeting or mailed it to the
Secretary. No person may act as proxy for more than 5 members in
good standing. Proxies which are mailed must be received 48 hours
before the meeting to be valid.
Extra Proxy forms
may be downloaded here.
NOTE: Each of the two individuals (i.e.
property owner and spouse or
co-owner etc) wishing to vote must complete a separate Proxy form.
If you have any questions please call Dan Rogers at
(604) 294-0866 or Neil Turkington at (604) 581-4994 or Lorna Steuer
Report of the Executive - 2005
Can it really be June already? In one way, the arrival of summer is
great .. BBQ’s, long summer
evenings on a beach or deck. Hikes and boat rides. The things we
come to Eastbourne for. But there is a part of me that wonders what
happened to the last 9 months since Labour Day weekend. Much has
happened and, in some cases, not enough has happened in that time.
We on the ECA continue to strive
to be relevant to the community. To that end, we are hoping that
this years AGM will have two themes ... Emergency Response and
Before I address
those, let me
address a couple of other issues:
You will have seen
improvement to the dock but there is much still to be done. That
work should be completed by the time of our AGM. John Low and Rob
Ptiman in particular have been pushing the SCRD as our Dock committee
to get this work done.
Another issue is
looming .. The
Rules surrounding the use of the dock. There are new regulations
coming from the SCRD regarding the use of the dock (both for boats
and motorized vehicles) dealing with length of “stay”, noise etc. Its
important that, especially in the high use summer months, people
respect the fact that this is a public facility. If we don’t want
“authority” to tell us what to do, then we need to respect our
The Road to the
that road. Kim Benson from Islands Trust helped organize a meeting
with the province, the road contractor, representatives of the SCRD
and some Island residents about that road. Keep voicing your
concerns and maybe some day we’ll actually get something for our
We need new people!
Or the ECA
may become dormant. There is only so much that a few people can do
and some of our Executive want to “retire”. Please volunteer to
sit on the Executive and bring your time and energy to our
organization. We need new ideas and energy.
The plan is to
discuss this issue
in detail at the AGM. The RCMP have been invited to give information
and answer questions about what they offer in the way of response for
emergencies to a remote location like ours. There is an ongoing
discussion about “First Responder” training for people on the
Island. Hopefully some progress will be made on that. Joan Pedersen
continues to work away on developing an emergency contact binder to
assist in the case of emergencies.
And then there is fire. There
MUST be something done about this. A few dedicated ad hoc volunteers
test and maintain some of the fire equipment that is in Eastbourne.
Some of the local groups such as West Beach have their own systems. It
is only a matter of time before there will be a need to respond.
There is a group on Gambier
called the Gambier Fire Equipment Co-operative and their contact
person has agreed to come and share with us how they have been
successful for over 20 years. This is crucial and as we move forward
I hope that many of you will get involved. This will not be an ECA
committee thus everyone can get involved.
There is much, much
more I could
report on but read the Tidelines , check the website and come to the
AGM. Thanks for your interest and support.
The ECA Executive
Annual General Meeting
MINUTES OF THE ANNUAL
GENERAL MEETING OF THE EASTBOURNE COMMUNITY ASSOCIATION HELD ON THE
FRONT LAWN OF THE BLUE DOLPHIN INN, EASTBOURNE, KEATS ISLAND ON
SATURDAY, AUGUST 7, 2004 AT
directors were present at the meeting:
Neil Turkington –
Ken Elphick – Treasurer
The other directors,
Michele Sarich and Cam Sylvester, sent regrets. There were 39 people
(members and guests) present at the meeting.
Dan Rogers chaired the
meeting and Patty Wiese was the recording secretary.
Dan opened the meeting
by introducing those directors in attendance and introducing Chuck
Steamers of the Sunshine Coast Regional District, Kim Benson from
Islands Trust and Scott Benson of WDS Contracting who were present, by
invitation, as guests at the meeting.
Dan reviewed the
agenda and asked if there were any additional items to be added. Two
matters were raised:
moving “junk” cars
off of the island; and
parking issues on the
west side of the Island at Keats Landing.
MOVED, the agenda for
the annual general meeting was approved with additions.
Minutes of the
Annual General Meeting held July 20, 2003
MOVED, the minutes for
the annual general meeting held July 20, 2003 were approved as recorded.
Dan reported the ECA
has 45 members to date, membership dues for 2004 having been reduced to
$50, discounted to $25 for seniors. Fees have, in the past, been raised
or lowered to meet expenses (water and fire committee endeavours) and,
as property taxes have now gone up to support water system issues, the
directors felt the ECA membership dues could be reduced.
Five proxies were
given for the meeting: four appointing Lorna as nominee and one
appointing Neil. ECA Bylaws authorize a maximum of two votes per
property if two people are on title; one vote per property if only one
person is on title.
of the financial statements for the year ended May 31, 2004 were
made available to those members present and Dan gave a brief review of
the balance sheet and income statement. At year end, the ECA had assets
of $30,565, $28,045 of which is cash held in investment certificates,
and no liabilities. Membership fee income for the year ended May 31,
2004 was $4,205 with $400 raised through cook book sales; expenses of
$3,812 (including $325 for accounting services and $2,740 for
resulting in net income of $620. Dan pointed out that interest income
was slightly understated as some of the bank statements were not
available at the time the financial statements were finalized.
A copy of the
financial statements for the year ended May 31, 2004 are attached to
MOVED, the financial
statements for the year ended May 31, 2004 were approved as presented.
Appointment of Auditor
ON MOTION DULY MADE,
SECONDED AND CARRIED, it was resolved that the appointment of an
Dan introduced John
Low and Rob Pitman, who continue to serve as Eastbourne’s liaison with
the SCRD on water system issues and thanked them for all of the hard
work they have done and the contributions they have made over the
Dan then turned the meeting over to Chuck Steamers from the SCRD for a
report on the water system.
Chuck stated that the
Eastbourne water system had been a learning experience for the SCRD,
citing a number of challenges, including:
issues for volunteers operating the system;
demands with more long term, year-round residences being built.
Chuck outlined a
number of initial projects that were planned within the framework of a
master plan for Eastbourne and the progress that has been made to date:
water treatment –
implemented in 2003 with the boil water advisory lifted in March 2004;
current tests reflect excellent water quality, with arsenic levels
under allowable concentrations;
new sources of water – the old East Beach and Gordon Wells have been
refurbished; two new wells were drilled, one at the East Beach Well
site (good flow of 2 ½ gals per minutes) and one at the Gordon
Well site which has not had a good production result; have doubled
water production from what was previously produced; the West Beach Well
has been disconnected and those cottages are now being supplied by the
East Beach Well;
lines – some new lines have been installed, with the intention to
eventually install new 2 inch buried lines to replace existing surface
meters and low-flow devices – meters and low-flow devices have been
installed on all previously serviced lots; and
owners install holding tanks – there are still a few holdouts.
Chuck then outlined
plans for the future:
continue to upgrade
water mains with buried 2 inch lines;
water consumption to determine proper meter rates to replace the
current $145 per year usage charge;
possibility of adding new water sources (5 to 6 years out).
Scott Benson of WDS
Contracting was asked to add any comments he had. Scott reiterated that
the new system has significantly reduced the number of problems
previously experienced with the community water system and has assisted
maintenance and water volume issues. Notwithstanding the new system,
Scott emphasized that everyone should continue to be conscious and
cautious of water use, and to follow the same conservation measures
that have always been encouraged. For the balance of the summer
months, water recover will be slower as less and less water is produced.
Scott commented there appears to be a trend for some people to use all
the water that is available to them at any point in time, rather than
conserving. Scott invited everyone to the water system open house being
held at the water lot after this meeting.
John Low and Rob
Pitman commented on the great progress that has been made with the
system, thanked Chuck for all of his hard work on the water system and
thanked both Chuck and Scott for attending the meeting.
A number of questions
from those in attendance were addressed by Chuck and Scott. In response
to questions, Chuck clarified that any future meter charges for water
use would be intended to replace the current $145 per year usage charge
to recoup the cost of the system and not to earn a profit. No time
for metering to start or rates has yet been determined. Chuck
acknowledged that holding a public meeting prior to implementing
metering would be a good idea and would be done.
Scott and Chuck both
emphasized that any problems with the water system that are identified
by property owners should be referred to WDS Contracting by leaving a
message on the pager, which is carried by an employee of WDS
at all times. For the benefit and integrity of the system; property
owners should no longer be taking maintenance issues into their own
Dan pointed out that,
in addition to being on the list of important phone numbers that is
available on the bulletin board and at the meeting, the water pager
number is on a frig magnet that is available for everyone to take home.
Dan thanked Rob Pitman for arranging for the magnets to be made, which
the ECA funded. A supply of frig magnets will be available after the
The dock being the
responsibility of the SCRD, Dan called on Chuck Steamers for an update.
Chuck advised that major repairs were identified by engineers in 2003
and the work has put out to tender and the SCRD is awaiting quotes from
contractors; regular maintenance and repairs have been completed; a
quote has also been called for to raise the deck on the floating dock
assist with wash problems. Other issues raised by those present which
should be dealt with as a priority were: problems and deterioration of
the fender logs and tie-up rails; straightening out the dog-leg in the
pier that restricts golf carts; widening the pier as it is difficult to
get by if there are golf carts on it; and the “gap” between the pier
the ramp. Chuck said he would have to get the inspector and the
maintenance contractor to look at these identified problems.
Kim Benson spoke to
the $1.2MM capital budget that the Provincial government has allocated
to bring the docks into good repair over five years. Monies are now
being collected through property taxes for the annual maintenance and a
capital renewal fund for major upgrades in the future, however, the
$1.2MM capital budget monies must be spent by 2005. Kim advised that
the Eastbourne wharf was identified by the transitional report as a
priority for refurbishment. Chuck said he understood the $1.2MM was for
operations and maintenance only, not capital expenditures.
Chuck said he would
get the $1.2MM budget matter clarified and report back. A working group
(Rob Pitman, John Low and Kim) will get information through and work
with Kim Benson vis-à-vis applying for monies from the $1.2MM
budget. A working group meeting will be organized in September.
MOVED, it was resolved
that the ECA Executive write a letter to the SCRD requesting monies for
the modifications and improvements to the dock that were discussed.
Other concerns raised
were boats tied to the dock for extended periods of time and what rules
and regulations there might be to control this. Dan suggested the
Executive could look into this and put a notice on the bulletin board.
Kim Benson gave a
report on recent activities of the Islands Trust including two current
issues which were discussed at the meeting held July 24, 2004:
housekeeping amendments to zoning dealing with the use of trailers on
property during construction and use of lumber mills; and a proposed
subdivision at the Keats Landing camp allowing for separation of the
existing cabins (a strata corporation to be formed) from the camp
proper. A full report is available at the Islands Trust website: www.islandstrust.bc.ca/gambier/studies.
Nothing more will be done in this regard until September when response
and feedback has been received from property owners. There will be a
public hearing later in the fall and a notice will be put out to the
public. Kim invited people to call her if they had questions.
The issue of parking
on the west side of the island was raised and Kim acknowledged it was
issue that was being looked at. Kim suggested that the cottagers at
Keats Landing would be a good group to work with to resolve parking
Water Lease at
In response to
concerns expressed by some residents, Dan summarized the history of a
water lease that the ECA held at East Beach that expired June 14, 2003.
The actual document was a license providing for private moorage at East
Beach and was initially applied for to block aquaculture (fish farms)
coming to the Eastbourne shoreline. The license can be re-applied for
but is a complicated process. Dan put to the meeting for direction.
Kim Benson advised
that the new Land Use Bylaw now deals with this issue that was
previously not dealt with by any zoning and the current Land Use Bylaw
prohibits aquaculture in all zones, therefore the license is no longer
Sharon Romanovich, the
BC Ferries liaison, gave a brief report on the status of ferry service
to Eastbourne. There are currently eight ferries per day coming to
Keats Island (split between two docks) and 10 to New Brighton on
Gambier. Sharon reported that riders seem pleased with the Stormaway
reported on his conversation with Tom Cloutier of Capilano Highway
Services with respect to the maintenance contract between the Province
and Capilano Highways Services for maintenance of certain roads on
Island, covering the Province’s responsibility for road maintenance
dock to dock and in certain other limited areas. A formal request has
been made to Don Legault, BC Highways, for a copy of the contract for
information purposes on the work to be performed. Dan explained that
the contract appears to be very specific as to what the contractor can
and cannot repair/maintain, which explains inconsistency in the level
maintenance performed. Kim Benson clarified that all roads are
classified by the Province based on number of cabins and number of
vehicles using them, and then the contracts are based on the
Dan has also: a) made
a request of BC Highways that the approach to the dock be properly
fixed; b) has invited Mr. Cloutier to Eastbourne for a tour to review
issues; c) will be calling Mr. Legault after the meeting to relay
property owners’ concerns; and d) has requested advance notice of any
maintenance work plans so that a notice can be put on the bulletin
Other issues raised
and discussed were: improper grading and no crown left on the main
road; liability issues if someone falls and is injured. Kim Benson
encouraged people to communicate with Don Legault that the contractor
not doing an adequate job. Dan said the ECA Executive would do what
they could to help but also encouraged individuals to contact Mr.
Legault, whose coordinates are available at the bulletin board.
Dan advised that the
ECA Executive has received numerous concerns about noisy motor vehicles
early in the morning and late at night and that a request had been made
for the Executive to invite the RCMP to Eastbourne for this meeting.
put the issues to those present for discussion stating that if there
a will amongst the membership another meeting would be convened and the
RCMP invited to attend. General discussion ensued. Other issues raised
were liability issues with unlicensed vehicles, children driving ATVs
high speeds, chainsaws impinging on quiet enjoyment of property,
for RCMP to respond quickly in an emergency. The consensus was that: a)
the majority of people want law and order without too much fuss; b)
frequent visits to the Island by the RCMP on a regular basis, with
action taken when necessary, is important; c) reducing noise is a
consideration/courtesy issue in respecting other people’s rights; and
more parental guidance/supervision is needed. Implementing a noise
was briefly discussed but it is a complicated process and, in the end,
enforcement is the issue.
MOVED, it was resolved
that the ECA Executive invite the RCMP to Eastbourne for a general
meeting to discuss safety, noisy and unlicensed vehicles, and other
illegal activity issues and to encourage the RCMP to attend on a more
frequent basis and take actions when infractions are identified.
Dan called for a poll
by show of hands how many people wanted the police to visit the Island
on a more frequent basis; several were opposed.
MOVED, it was resolved
that a speed limit sign be put up in lower Eastbourne. A volunteer
committee of Neil, Lorna and Ian Price was formed to arrange for the
Turkington advised that the SCRD master plan contemplates creating
some green space in Eastbourne. Cotton Point has been suggested as a
possible location and the SCRD are receptive to the idea, although the
capital expense for the property is quite high. Neil is going to
a formal proposal to submit to the SCRD. Kim Benson added that property
owners have been paying into a park acquisition fund for many years
no money ever having been expended. Kim pointed out that, in addition
to a straight purchase of land for green space, there are many creative
ways to dedicate portions of privately owned property as green space,
including amenity bonusing and density transfer, which can help off-set
capital expenditure. General discussion ensued.
Dan gave a brief
history of the volunteer fire department in Eastbourne before it was
disbanded and advised that Terry Ovens and Tony Flynn have agreed to
involved in reestablishing a volunteer fire department. Tony reported
on a drill/training session that was held a few weeks ago and said the
next drill is planned for Saturday, August 21st at the fire
shed. Volunteers were welcomed and Pat Dornan and Ted Romanovich
volunteered. Dan said that the ECA Executive would help out in any way
they can and said he would look into liability issues.
Dan added that a
request for funding had been received from Joan Pederson to design and
implement a fire/accident/emergency evacuation plan which the Executive
would be considering. Kim Benson suggested the ECA Executive contact
Joyce Kleg, the President of the community association on Gambier
Island, as Joyce has done some work liaising with emergency response
agencies. Kim also pointed out that Eastbourne is a 911 emergency area.
On behalf of the ECA
and its members, Dan thanked Reinhart Derreth and Glen Young for their
hard work on Tidelines over the years and also thanked Steve Procyk for
printing Tidelines free of charge. Reinhart asked for volunteers to
help with advertising, mailing, etc. Ian Price, who is maintaining the
Keats Island web site, volunteered.
Ian said that anyone
who wished to contribute to the web site or post an announcement could
either e-mail him (iprice,0.keats-island.ca)
or submit a form through the web site (.
A general discussion
was held on what can be done to remove derelict vehicles from the
island. Several suggestions were made including: using some of the ECA
cash reserves to fund removal and requesting money from the SCRD. Some
property owners have offered to contribute $100 towards the cause. Kim
Benson suggested that if an itemized plan was put together and
to the SCRD, they would likely be receptive to the idea. Dan suggested
that members get together and identify vehicles to be removed and the
ECA Executive would work with them to put together a proposal for the
SCRD. Scott Benson said he would be willing to take vehicles off the
Island at cost, volunteering his time to coordinate such a project.
Those volunteering to
serve on the ECA Executive for the coming year were:
There being no further
business, MOVED, the meeting terminated at approximately 1:30 p.m.
Dan closed the meeting
by thanking those present for attending and thanking Rob Williams for
volunteering his front yard to host the meeting.
AUTHOR = "Getz Prince Wells"
CHANGEDBY ="Patty Wiese"
03 July 2004
Report of the Executive
summer is shaping up on Keats Island and Eastbourne is looking even
busier than usual. New homes are being built and older homes are being
renovated. SCRD is upgrading 122 of the water system connections. New
wells have been drilled at the Gordon and East lots. Telus has inserted
a fiber junction manhole at the payphone. Weedeaters are wacking and
trees are being trimmed.
All the while the ECA is continuing to work to be your
is time again to renew your ECA membership.
Many new Eastbourne people are are joining
the ECA for the first time.
Who is the ECA?
Originaly named the Eastbourne Cottagers Association, the ECA was
formed many years ago to be a voice for the part-time residents of
Eastbourne. As more people moved to the Island to live full time, the
name was evolved to the Eastbourne Community Asssociation.
- The ECA has acted
as the community voice on many issues such as Water, Ferry Service,
Prevention, Roads, Fish
- The ECA has funded
projects on the island such as stairs to beaches, wheelbarrows for the
dock and the bulletin board.
- The ECA owns
property at Eastbourne, the Gordon Well lot, the East Well lot and the
Goat Trail lot.
- The ECA helped
adminster funds for the water commitee and the fire commitee. ( The
water became the responsibilty of the SCRD and the fire commitee was
disbanded for liability reasons. )
- The ECA continues
to serve the best interests people of Eastbourne. It is the best venue
for community action, discussion and information. The ECA will continue
to plan for community needs and insure a structure is in place and the
voice is ready for those issues that will arise in the future.
- The ECA has about
$30,000 in assets and stands by willing to assist community projects.
If you are not an ECA member, when will you get your
opportunity to say what you think is in the best interest of the people
Come to the AGM (Annual General Meeting) and you will
find many of your neighbours discussing what is important to them in
Eastbourne and on the island. You will learn about the contacts with
various levels of government including the SCRD, Islands Trust and the
Province of BC. You will learn that we are lowering membership fees and
planning for the future.
It is important to know that the ECA does not have
legal authority over much. We are a society set up under the Societies
Act to represent the interest of the residents of Eastbourne Keats
Island. We do what the ECA members agree is best.
As you are all aware from your tax bills, community water is now an
SCRD function. There is no longer a water commitee. However, two of the
commitee's former members continue to serve as advisers to the water
authority. All water in Eastbourne is now treated, there is a
maintenance contract in place, flow restrictors are being installed and
new wells have been drilled. Our understanding is that water management
will be such that soon we will have access to more water than ever and
with proper storage on your property there should be little chance of
Roads are mainly the responsibilty of the Province of BC. Many concerns
about the road to the dock have been raised this year and it has been
"fixed" twice. The ECA contacted the Province of BC last fall and this
spring regarding the road. The ECA is also looking for volunteers to
build a walkway down to the dock.
The ECA has a liason to BC Ferries but the reality is that issues about
service need to be voiced directly to Kona Winds or to BC Ferries. The dock is now owned
and maintained by the SCRD. The ECA has contacted the SCRD regarding
condition of the dock and intends to report SCRD's plans at the AGM.
The volunteer fire department was disbanded due to liability issues.
There is some equipment in the fire shed near the dock and other
equipment is in storage around eastbourne. There is no organized group
of people for fire or other emergency first aid. The fighting of fires
is an issue that requires the guidance of properly trained persons. "If
you don't know how to fight fires ==> protect your life and the
of others first." What is needed is
a group of people to do fire prevention awareness and assessment.
Project funding is available for individuals and groups who are members
of the ECA. If you want to do a project that benefits the community,
please complete this
form for application. There are also printed forms at the bulletin
board near the dock.
The ECA needs more directors. The vice president has left Keats Island,
one of the directors lives in Arizona and the remaining people are very
busy with other things. Please consider becoming a director for the ECA.
Executive Directors Meeting Schedule
Calendar Year 2002
within Lower Mainland unless otherwise indicated.
1. January 16th - 6pm
March 13th - 6pm
May 8th - 6pm
June 26th - 6pm
AGM - July 20th - at Eastbourne - 12:30pm
July 21st - at Eastbourne - 10:30am
September 25th - 6pm
November 27th - 6pm